Guidline for Article Writers

• 1 The Encyclopedia’s Editorial Approach
• 2 Article Content
• 3 Article Writing Style Policy
• 4 Illustrations and Additional Files and Documents
• 5 Copyrights and Distribution Rights
• 6 File Format Requirements for Sending Electronic Documents.

The Encyclopedia's Editorial Approach

The Encyclopedia’s editorial approach focuses on the heritage building processes (heritagization), whether through institutional, community-oriented or individual initiatives. Therefore writers are called to shed light on the cultural, social and political currents (movements and trends), as well as the contexts that lead to the building up of a heritage asset (heritagization), as well as to its perpetuation, successive adaptations and recognition. In some cases, the Encyclopedia will describe elements of heritage that are in decline or that have disappeared, and sometimes have even reappeared.

For each element of heritage included, the writer will give a description of its contemporary context and present the process in which it was built up over time. This approach is particularly well-suited to the case of North American French-speakers, whose heritage is characterized by the integration of elements borrowed from aboriginal, British and American cultures (among others), as well as by the significant transformations it underwent. These adaptations and acquisitions give the heritage of French-speaking North America its unique character and diversity.

In order to avoid any confusion, it must be kept in mind that the Encyclopedia’s goal is not to retrace the history of French-speaking North America nor to catalogue its present-day heritage. Its aim, rather, is to develop a dynamic perspective alternating between historic roots and contemporary manifestations—a perspective focuses on the evolution of this heritage in the context of cultural and social change.

 

Article Content

Each text must be no shorter than 1,800 words and no longer than 2,400 words (6 – 9 pages double-spaced using a word processing software) excluding notes, tables, illustrations and references.

Each article must contain the six following elements (in the prescribed order):

1) A brief introductory paragraph of between 75 and 100 words. This paragraph serves to introduce your subject. Its objective is to draw attention to the main characteristics of the heritage asset dealt with in the article. It should be clear and appealing and able to stand alone, since it will be published on various pages of the Encyclopedia website and should entice readers to continue reading rest of the article;

2) A description of a recognised heritage asset (site, building, custom, individual or some other asset) in its integrity, just as it appears today.

3) A description of the heritage asset (the place, building, practice, person or other topic being presented in the article) must be depicted as it exists today and an appraisal of its present-day heritage value must be included;

4) A historical introduction to the heritage asset that will, if relevant, give an account of how it was borrowed and underwent successive transformations

5) An analysis of the efforts to promote the recognition of the asset and to build (increase) its heritage value over time—particularly as to how its value relates to social, political and economic contexts;

6) The name of the author, his or her occupation and institutional affiliation;

7) A brief bibliography of 5 to 10 titles, including a selection of complementary works and the works cited in the article.

 

Article Writing-Style Policy

Each text must be a minimum of 1,800 and a maximum of 2,400 words long, not including notes, image captions and bibliographical references;

Policy:

• The text is to be written in a normal-style format (e.g. “Times New Roman”) 12-point font, with no bold or underlined characters and no text in capitals or small capitals;

• Italics are to be used only for subheadings, foreign words and emphasis (sparingly);

The title: The title of the article should be neutral: it announces the subject without qualifying it; it is placed at the beginning of the text in capital letters with no formatting;

Article Subdivisions:

• The first (introductory) paragraph is not preceded by any subheading and appears in bold immediately after the title;

• Sections: The rest of the article should be subdivided into sections of varying length, identified by subheadings;

The author’s name identification: The author’s name, occupation and institutional affiliation are to be placed at the end of the article, before the notes and the bibliographical references (in that order);

Quotations: Quotations are to be inserted into the text between quotation marks and the corresponding bibliographic reference information is to be included as endnotes;

Endnotes:

• Endnotes are to be inserted using the automatic “insert reference” function in MS-Word, with no formatting;

Bibliographical references:
The bibliographical references and other source-related information for a book, article, periodical or archival document quoted in the text will formatted in accordance with the following bibliographical style:

1 author
Griffiths, Naomi, The Acadians: Creation of a People, Toronto, McGraw-Hill, 1973, 94 p.

More than 1 author
Bourque, Hélène, Donald Dion and Brigitte Ostiguy, L’île d’Orléans, un enchantement, Québec, Éditions du Chien Rouge, 1999, 48 p.

Collective work
Le Blanc, Ronnie-Gilles (Dir.), Du Grand-Dérangement à la Déportation : Nouvelles perspectives historiques, Moncton, Mouvange, 2005, 465 p.

Journal or newspaper article
Collectif, « Dossier île d’Orléans : le Goût de l’île », Continuité, no 73, été 1997, pp.17-51.

Research article
Gaulin, André et Norbert Latulippe, L’île d’Orléans, microcosme du Québec, Association québécoise des professeurs de français, Québec, 1984, 137 p.

Archives - text documents
Bibliothèque et Archives Canada, RG 45, volume 135, carnet de notes d''arpentage no 761, page 33, numéro de reproduction C-88047.

Fictional Films
Evangeline, long métrage de Raoul Walsh, États-Unis, 1919, avec Miriam Cooper et Alan Roscoe.

Documentary Films
Évangéline en quête, documentaire de Ginette Pellerin, Québec, Office national du film, 1996.

Electronic documents
«Lieu historique national de Grand Pré», Parcs Canada, site consulté le 29/06/06 [En ligne], http://www.pc.gc.ca/lhn-hs/ns/grandpre/index_f.asp

Illustrations and Additional Files and Documents

Illustrations:

• The text of each article should be accompanied by 5 or 6 illustrations: photographs, engravings, drawings, tables, maps or diagrams. These illustrations must be provided separately and be numbered. Writers must also indicate where they plan to insert them in the text by writing in capital letters: ILLUSTRATION 1, ILLUSTRATION 2, etc. at the appropriate places. The writer must provide complete reference information for these illustrations (see the following sections for questions concerning formats, media and copyrights…);

• Brief captions, or at least a title indentifying the subject of each illustration, must accompany the illustrations. The captions should correspond to numbered bibliographical references included at the very end of the text, following the bibliography. (They will be inserted at appropriate place in the text by the team during the layout stage of the page formatting process);

• As the Encyclopedia takes full advantage of the Internet’s capability to distribute multimedia presentations of the various topics presented, writers are also invited to provide supplementary materials such as further readings, visuals, audios or audio-visual materials whenever possible. In the case that such additional material is included, writers will need to provide the corresponding complete references. At the very least (and whenever related to the topic) writers are asked to provide information that will help the Encyclopedia team locate such supplementary material in the case they deem it to be necessary.

Copyrights and Distribution Rights

• All supporting material should be free of copyright and Internet distribution rights. In all cases, writers must provide the Encyclopedia with complete bibliographical references and details (i.e. citations for works and document locations) that will allow the team to verify that the material provided is indeed free of copyrights or to acquire the necessary rights to this material;

• Writers can communicate with the Encyclopedia as necessary for information on questions relating to copyright and broadcast rights or to make a preliminary agreement with the Encyclopedia to cover acquisition costs for broadcast rights.

Copyrights and Distribution Rights

• Writers must provide a copy of their article, as well as the supporting documents, in MS Word format, preferably sent as an attachment by e-mail or as electronic media (CD-ROM) sent by postal service, to the electronic or land address indicated at the end of this document;

• Illustrations should be sent as digital files (minimum resolution of 300 dpi, 5” x 7” printing format), by e-mail or on CD-ROM to the electronic or land address indicated at the end of this document. Photos or slides are also accepted, but the Encyclopedia is not required to return this material to writers. All illustrations must be accompanied by complete bibliographical references and details that enable the team to properly indentify them;

• Audio material should be sent in digital MP3 or Wave format, although we accept other media and formats (such as CD, CD-ROM and audio cassettes). This material must also be accompanied by complete references;

• Audio-visual material may be submitted in various media and formats (preferably digital files, on CD-ROM, or else on video cassettes). This material must also be accompanied by complete references;

• Writers can contact the Encyclopedia for more precise information concerning technical questions related to formats and media.

Martin Fournier
Coordinator and editor-in-chief
Encyclopedia of French Cultural Heritage in North America
Pavillon Jean-Charles Bonenfant, office 6115
Université Laval
Québec City, Québec G1K 7P4
Telephone: (418) 656-2131, ext. 13571
Fax: (418) 656-5727
martin.fournier@celat.ulaval.ca

NB: The editors reserve the right not to publish texts which they deem to be in need of excessive revision.